How to Get an EIN for an LLC in Kansas - How to Start my LLC

How to Get an EIN for an LLC in Kansas

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Carolyn Young has over 25 years of experience in business in various roles, including bank management, marketing management, and business education.

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For over 15 years, Sarah Ruddle has been a noteworthy leader in the business and nonprofit world.

How to Get an EIN for an LLC in Kansas

How to Get an EIN for an LLC in Kansas

The Internal Revenue Service (IRS) uses your business’s employer identification number (EIN) to identify your company, much the way a Social Security number is used to identify individuals. 

When you form a limited liability company (LLC) in Kansas, you’ll almost certainly need to obtain an EIN, mainly used for tax filing purposes. 

Do I Need an EIN?

If your LLC has more than one member or if you are going to hire employees, you’ll need an EIN. But these aren’t the only factors. The IRS offers a test to determine if you need an EIN:

  • Do you have employees?
  • Do you operate your business as a corporation or a partnership?
  • Do you file any of these tax returns: Employment, Excise, or Alcohol, Tobacco, and Firearms?
  • Do you withhold taxes on income, other than wages, paid to a non-resident alien?
  • Do you have a Keogh plan?
  • Are you involved with any of the following types of organizations?
    • Trusts, except certain grantor-owned revocable trusts, IRAs, Exempt Organization Business Income Tax Returns
    • Estates
    • Real estate mortgage investment conduits
    • Non-profit organizations
    • Farmers’ cooperatives
    • Plan administrators

If you answer yes to these questions, your business needs an EIN.

Benefits of Having an EIN

Advantages of having an EIN

There are several reasons to get an EIN, even if you’re not required to have one. 

It’s often required to open a business bank account. However, it creates separation between your business and personal finances because bankers, creditors, and the IRS will identify your business by its EIN rather than your personal Social Security number. 

Also, it helps establish business credit, which will boost your access to financing. And, if you do end up hiring employees in the future, you’ll already have your EIN and be ready to go. 

What Do I Need to Get an EIN in Kansas?

According to the IRS:

All EIN applications (mail, fax, electronic) must disclose the name and Taxpayer Identification Number (SSN, ITIN, or EIN) of the true principal officer, general partner, grantor, owner or trustor. This individual or entity, which the IRS will call the ‘responsible party,’ controls, manages or directs the applicant entity and the disposition of its funds and assets. Unless the applicant is a government entity, the responsible party must be an individual (i.e., a natural person), not an entity.

When you fill out the application, you’ll need the following:

  • DBA name, if you have one
  • Name, title, and Social Security number of managing member or owner
  • Business address
  • State in which your business is registered
  • Reason for applying
  • Main business activity
  • Products/services offered 
  • Closing month of your accounting year
  • Contact phone number and email

How to Apply for an EIN in Kansas

The application is Form SS-4, and you can submit it via the IRS website. Alternatively, you can print the form and fax or mail it. If you apply online, your EIN will be issued immediately. 

There is no cost to obtain an EIN, which never expires.

Register for Kansas Taxes

You also may need to register for business taxes in Kansas. 

If you have employees, you’ll need to register to withhold state income taxes with the Department of Revenue. In addition, you’ll register for sales tax on the same site if you sell taxable goods or services.

You’ll also need to register for unemployment taxes with the Department of Labor if you have employees. 

Your local government may also require tax registrations. 


Is there a charge to obtain an EIN for my LLC in Kansas?

No, when you apply directly through the IRS, there is no fee to get an EIN.

After applying, how soon can I expect to receive my EIN in Kansas?

Online applications typically provide you with an EIN instantly upon completion. For faxed submissions, it usually takes about four business days, while mailed forms might take 4-5 weeks.

I'm the sole owner of my Kansas LLC. Can I operate using my SSN instead of an EIN?

Even though some single-member LLCs do operate using the owner’s SSN, it’s generally recommended to get an EIN for enhanced protection and to fulfill certain business requirements.

Can a foreign entrepreneur obtain an EIN for an LLC located in Kansas?

Absolutely. Foreign individuals or entities can secure an EIN for their Kansas LLC. They can do so even without an SSN or ITIN, generally by faxing or mailing Form SS-4 to the IRS.

Are there any Kansas-specific rules related to EINs that I should be aware of?

While the EIN process is federally governed by the IRS, once you have your EIN, be sure to familiarize yourself with any Kansas-specific business and tax obligations.

In the event of major changes to my Kansas LLC, will I need to get a new EIN?

Not always. Minor changes, such as an address change, don’t necessitate a new EIN. However, significant structural shifts might. Always consult with a tax professional when in doubt.