How to Get an EIN for an LLC in Kentucky - How to Start my LLC

How to Get an EIN for an LLC in Kentucky

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Carolyn Young has over 25 years of experience in business in various roles, including bank management, marketing management, and business education.

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For over 15 years, Sarah Ruddle has been a noteworthy leader in the business and nonprofit world.

How to Get an EIN for an LLC in Kentucky

How to Get an EIN for an LLC in Kentucky

The Internal Revenue Service (IRS) uses your business’s employer identification number (EIN) to identify your company, much the way a Social Security number is used to identify individuals. 

When you form a limited liability company (LLC) in Kentucky, you’ll almost certainly need to obtain an EIN, mainly used for tax filing purposes. 

Do I Need an EIN?

If your LLC has more than one member or if you are going to hire employees, you’ll need an EIN. But these aren’t the only factors. The IRS offers a test to determine if you need an EIN:

  • Do you have employees?
  • Do you operate your business as a corporation or a partnership?
  • Do you file any of these tax returns: Employment, Excise, or Alcohol, Tobacco, and Firearms?
  • Do you withhold taxes on income, other than wages, paid to a non-resident alien?
  • Do you have a Keogh plan?
  • Are you involved with any of the following types of organizations?
    • Trusts, except certain grantor-owned revocable trusts, IRAs, Exempt Organization Business Income Tax Returns
    • Estates
    • Real estate mortgage investment conduits
    • Non-profit organizations
    • Farmers’ cooperatives
    • Plan administrators

If you answer yes to these questions, your business needs an EIN.

Benefits of Having an EIN

Advantages of having an EIN

There are several reasons to get an EIN, even if you’re not required to have one. 

It’s often required to open a business bank account. However, it creates separation between your business and personal finances because bankers, creditors, and the IRS will identify your business by its EIN rather than your personal Social Security number. 

Also, it helps establish business credit, which will boost your access to financing. And, if you do end up hiring employees in the future, you’ll already have your EIN and be ready to go. 

What Do I Need to Get an EIN in Kentucky?

According to the IRS:

All EIN applications (mail, fax, electronic) must disclose the name and Taxpayer Identification Number (SSN, ITIN, or EIN) of the true principal officer, general partner, grantor, owner or trustor. This individual or entity, which the IRS will call the ‘responsible party,’ controls, manages, or directs the applicant entity and the disposition of its funds and assets. Unless the applicant is a government entity, the responsible party must be an individual (i.e., a natural person), not an entity.

When you fill out the application, you’ll need the following:

  • DBA name, if you have one
  • Name, title, and Social Security number of managing member or owner
  • Business address
  • State in which your business is registered
  • Reason for applying
  • Main business activity
  • Products/services offered 
  • Closing month of your accounting year
  • Contact phone number and email

How to Apply for an EIN in Kentucky

The application is Form SS-4, and you can submit it via the IRS website. Alternatively, you can print the form and fax or mail it. If you apply online, your EIN will be issued immediately. 

There is no cost to obtain an EIN, which never expires.

Register for Kentucky Taxes

You also may need to register for business taxes in Kentucky. 

If you have employees, you’ll need to register to withhold state income taxes with the Department of Revenue. You’ll also need to register for unemployment taxes with the Office of Unemployment Insurance

You’ll need to register on the Kentucky One Stop business portal if you sell goods or services subject to sales tax. 


Is there a fee to obtain an EIN for my LLC in Kentucky?

No, there’s no charge when you apply for an EIN directly with the IRS.

Once I apply, how long does it take to receive my EIN in Kentucky?

If you apply online, you can typically get your EIN immediately. Fax submissions take about four business days, while mailed applications may require 4-5 weeks.

As a single-member LLC in Kentucky, can I just use my SSN instead of an EIN?

While some sole proprietors might use their SSN for business, it’s often advisable for LLCs, even single-member ones, to obtain an EIN for better identity protection and business transactions.

Can foreign entities get an EIN for an LLC based in Kentucky?

Yes, foreign nationals or businesses can secure an EIN for their Kentucky LLC. They can obtain one even if they don’t have an SSN or ITIN, usually via mail or fax.

What should I be aware of regarding EINs specifically for Kentucky?

Although obtaining an EIN is a federal process overseen by the IRS, once you have your EIN, you should be aware of any state-specific tax and business regulations in Kentucky.

If my Kentucky LLC undergoes significant changes, do I need a new EIN?

Some changes, like an address update, won’t require a new EIN. However, significant structural changes may necessitate a new one. It’s wise to consult a tax expert in such cases.