How to Get a Resale Certificate in New York

If you’re starting a limited liability company (LLC) in New York and planning to sell goods subject to sales tax, you’ll need to get a resale certificate, or several of them, before doing business. 

But don’t worry; this guide lays out all you need to do to get a resale certificate in New York. 

What Is a Resale Certificate? 

If your LLC expects to sell tangible goods in New York, a resale certificate will enable you to purchase those goods without paying sales tax. This prevents your goods from being double taxed, as you will need to charge your customer’s sales tax when they buy the goods. 

If you purchase goods without paying sales tax and neglect to charge sales tax to customers who buy those goods, or if you fail to sell the goods, you and your LLC will be responsible for the sales tax and could face steep fines. 

If you purposely purchase an item not intended for resale, such as office equipment, and use your resale certificate to avoid paying sales tax, that’s tax fraud, a federal offense.

Each resale certificate applies to only one vendor, so you’ll need one for each vendor. 

Suppliers and vendors do not have to accept resale certificates. However, a vendor might refuse a resale certificate because if your certificate is invalid, the vendor would be responsible for the sales tax.

How to Obtain a Resale Certificate in New York

To obtain a resale certificate in New York, visit the Department of Taxation website to download the form. 

Once you have the certificate, present it to your vendor and keep a copy for your records.

Does a Resale Certificate Expire in New York?

Resale certificates in New York do not expire. It’s a good idea to review them every few years to ensure the information is up to date. 

In Closing

In New York, a resale certificate is relatively easy to obtain yet provides significant savings. It will also help you and your LLC avoid potentially significant penalties.   

Be sure to present the correct certificate to your vendors and keep track of expiration dates, so your certificates are always current. You don’t want to find yourself paying sales tax when you don’t have to.