How to Get an EIN for an LLC in Rhode Island - How to Start my LLC

How to Get an EIN for an LLC in Rhode Island

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Carolyn Young has over 25 years of experience in business in various roles, including bank management, marketing management, and business education.

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For over 15 years, Sarah Ruddle has been a noteworthy leader in the business and nonprofit world.

How to Get an EIN for an LLC in Rhode Island

How to Get an EIN for an LLC in Rhode Island

The Internal Revenue Service (IRS) uses your business’s employer identification number (EIN) to identify your company, much the way a Social Security number is used to identify individuals. 

When you form a limited liability company (LLC) in Rhode Island, you’ll almost certainly need to obtain an EIN, mainly used for tax filing purposes. 

Do I Need an EIN?

If your LLC has more than one member or if you are going to hire employees, you’ll need an EIN. But these aren’t the only factors. The IRS offers a test to determine if you need an EIN:

  • Do you have employees?
  • Do you operate your business as a corporation or a partnership?
  • Do you file any of these tax returns: Employment, Excise, or Alcohol, Tobacco, and Firearms?
  • Do you withhold taxes on income, other than wages, paid to a non-resident alien?
  • Do you have a Keogh plan?
  • Are you involved with any of the following types of organizations?
    • Trusts, except certain grantor-owned revocable trusts, IRAs, Exempt Organization Business Income Tax Returns
    • Estates
    • Real estate mortgage investment conduits
    • Non-profit organizations
    • Farmers’ cooperatives
    • Plan administrators

If you answer yes to these questions, your business needs an EIN.

Benefits of Having an EIN

Advantages of having an EIN

There are several reasons to get an EIN, even if you’re not required to have one. 

It’s often required to open a business bank account. However, it creates separation between your business and personal finances because bankers, creditors, and the IRS will identify your business by its EIN rather than your personal Social Security number. 

Also, it helps establish business credit, which will boost your access to financing. And, if you do end up hiring employees in the future, you’ll already have your EIN and be ready to go. 

What Do I Need to Get an EIN in Rhode Island?

According to the IRS:

All EIN applications (mail, fax, electronic) must disclose the name and Taxpayer Identification Number (SSN, ITIN, or EIN) of the true principal officer, general partner, grantor, owner, or trustor. This individual or entity, which the IRS will call the ‘responsible party,’ controls, manages or directs the applicant entity and the disposition of its funds and assets. Unless the applicant is a government entity, the responsible party must be an individual (i.e., a natural person), not an entity.

When you fill out the application, you’ll need the following:

  • DBA name, if you have one
  • Name, title, and Social Security number of managing member or owner
  • Business address
  • State in which your business is registered
  • Reason for applying
  • Main business activity
  • Products/services offered 
  • Closing month of your accounting year
  • Contact phone number and email

How to Apply for an EIN in Rhode Island

The application is Form SS-4, and you can submit it via the IRS website. Alternatively, you can print the form and fax or mail it. If you apply online, your EIN will be issued immediately. 

There is no cost to obtain an EIN, which never expires.

Register for Rhode Island Taxes

You also may need to register for business taxes in Rhode Island. 

You’ll need to register to withhold personal income taxes if you have employees.  You’ll also need to register for unemployment taxes.

You’ll need to register to collect and pay sales tax if you sell goods or services subject to sales tax.

Rhode Island has a one-stop registry for all three taxes on the Department of Taxation website

Your local government may also require tax registrations. 


How much will I be charged to get an EIN for my LLC in Rhode Island?

Applying for an EIN through the IRS is free. There are no associated fees when you apply directly with the IRS.

After submitting the application, how long until I receive my EIN Rhode Island?

For those who apply online, you’ll typically receive your EIN instantly after a successful application. Fax submissions usually take about four business days. Mailed applications might need up to 4-5 weeks for processing.

Can I simply use my personal SSN instead of getting an EIN for my Rhode Island LLC?

While some sole proprietors might use their SSN for certain business tasks, it’s strongly recommended for LLCs to obtain a separate EIN for privacy, liability protection, and other business-related requirements.

Does the EIN in Rhode Island have an expiry or need to be renewed?

Once assigned, an EIN remains with your LLC indefinitely. However, if there are major changes in the structure or ownership of the LLC, you might need a new EIN.

Is it feasible for non-U.S. residents to acquire an EIN for an LLC in Rhode Island?

Absolutely. Foreign nationals can obtain an EIN for their Rhode Island LLC. The process might differ slightly if they don’t have an SSN or ITIN, typically involving fax or mailed applications.

Are there Rhode Island-specific guidelines concerning EINs that I should know?

The EIN application process is federally standardized. However, once you possess an EIN, you should be aware of and comply with any Rhode Island-specific business regulations, licenses, or requirements.