You may be asked to provide a certificate of existence for your West Virginia limited liability company (LLC). Banks and creditors often ask for this document before issuing business credit to ensure you comply.
A West Virginia certificate of existence is relatively easy to obtain, but it does take some know-how. Lucky for you, this handy guide walks you through the process.
What Is a West Virginia Certificate of Existence?
In West Virginia, a certificate of existence, known as a certificate of good standing in most states, verifies that your LLC is in full compliance with state regulations. The state will issue the certificate if you’ve met all deadlines and filed all relevant reports.
Keep in mind that you’re not required to get a certificate of existence in West Virginia, but banks and creditors might request one, so it’s wise to have it on hand.
In What Situations Would I Need a Certificate of Existence?
Again, a bank or creditor might request a certificate of existence when you apply for a business loan or business credit. This is simply part of their due diligence and risk assessment, confirming that your business has no outstanding regulatory issues.
In addition, if you expand your business to other states, you’ll have to register as a foreign LLC. In such cases, the new state may request a certificate of existence from your home state.
Requirements to Obtain a Certificate of Existence in West Virginia
You must have a registered business entity in the state, either an LLC or a corporation. Sole proprietorships and partnerships do not register with the state, so they cannot obtain a certificate of existence.
You’ll also need to comply with all legal requirements for your LLC or corporation in West Virginia. That means you’ll need to be up to date on all West Virginia business licenses, permits, and reporting requirements.
Which Department Issues Certificates of Existence in West Virginia?
In West Virginia, the Secretary of State issues certificates of existence. You can obtain one online.
How to Get a Certificate of Existence in West Virginia
Visit the Secretary of State’s website and search for your business.
Click “details” to view your LLC’s information. At the bottom of the page, you’ll select “order a certificate of existence.”
The fee is $10, and assuming your LLC is in full compliance, you should be able to access your certificate online immediately.
Alternatively, you can download the request form and mail it, along with the $10 fee, to:
WV One Stop Business Center
13 Kanawha Blvd. W.
Charleston, WV 25302
Getting a certificate of existence may seem like a hassle, but you won’t think that when you need financing. Be sure to get it done when you have a chance – you, and your LLC, will be happy you did.